A project management office supporting an organisation's digital transformation programme provides the setting for this administrative PMO support role. You will coordinate project monitoring, resource and financial administration across a portfolio, using Planview, SAP and Power BI to keep project managers and stakeholders aligned.
The mission
The PMO supports multiple project managers across resource management, cost management, communication and governance. Planview is the central project management tool, while SAP supports project and financial administration and Power BI enables portfolio reporting. Accurate timewriting, purchase order and invoice tracking, and project-level reporting give finance and governance stakeholders reliable information for decisions and reviews.
You will act as the operational contact for project managers, helping them start and maintain projects and keep required data, plans and records current. Your day-to-day scope covers resource capacity, external colleague access, supply and demand follow-up, monthly reporting and invoicing, meeting coordination, and action tracking. You will also apply PMO standards, prepare portfolio communications, and liaise with internal stakeholders and client contacts.
Your responsibilities
- Maintain project data and governance records in Planview, SAP and Alfresco so project managers can rely on current plans, access and documentation.
- Coordinate timewriting, monthly reporting, invoicing, purchase orders and project-level financial tracking with project teams and finance.
- Monitor resource capacity and project supply and demand, arrange access for onboarded colleagues, and flag resourcing gaps early.
- Produce portfolio-level reports and communications in Power BI, while supporting the PMO Manager with project governance reviews, audits and process updates.
- Organise project meetings, capture minutes and actions, follow up on decisions, and resolve routine PMO queries for the wider project team.
Your profile
Essential skills
- Hands-on project monitoring capability, including maintaining basic project plans, schedules, actions and status information.
- Working knowledge of Power BI and Microsoft Office, especially Excel, PowerPoint, Outlook and Word, to produce clear reports and project communications.
- Practical SAP experience supporting project or financial administration.
- User-level administration capability in Alfresco, including helping colleagues with access and routine support.
- Up to two years of relevant experience in PMO support, project administration or a similar role.
- Ability to manage resource, cost and governance information accurately across several projects.
- Clear written and verbal communication skills for working with project managers, finance, internal stakeholders and client contacts.
- An organised, detail-oriented and proactive approach, with the independence to manage several priorities and adapt between PMO areas when workload changes.