Ondersteunende Diensten Medewerker (Medior)

We're looking for a mid-level administrative support officer to organise governance meetings, coordinate suppliers and support budget follow-up. The work combines event organisation, procurement administration and office logistics.

What you'll do

• Organise management meetings, including minutes and participant follow-up.
• Check and code invoices against contracts, flagging budget deviations.
• Monitor purchasing procedures, legal calendars and formal correspondence.
• Support onboarding, offboarding, wellbeing initiatives and organisational charts.
• Maintain SharePoint pages for internal communications.
• Coordinate office supplies, facilities services and related contracts.

What you bring

• Three years of experience in an administrative role.
• One year in a similar role within a federal public service.
• Knowledge of public procurement legislation.
• Four years coordinating and supporting third parties and external stakeholders.
• Communication skills to inform staff and external stakeholders through appropriate channels.
• Four years checking and coding invoices against contracts.
• Four years organising meetings, taking minutes and arranging events.
• Experience organising events for more than 100 people.
• Four years using PowerPoint, Excel and Word, alongside broader MS Office skills.
• Experience in the energy sector.
• Experience maintaining SharePoint pages.
• Experience supporting office supplies and building logistics.
• Ability to maintain schedules and follow up planned activities.
• A relevant bachelor's degree, such as communication or administration.
• Ability to work proactively and independently, with discretion.
• Dutch or French, B2.
• English, C1.

Good to know

• Occasional travel to other offices or third-party premises may be required.